After locating your document, hold down the Control key on your keyboard and click on it. Move your cursor to Open With > Preview. Once your document opens, select the Markup tool on the toolbar. Next, click the Sign button to select a signature. You can also create your own signature by clicking “Create signature”.
In our technology-driven world, you may need to sign a contract or form digitally from time to time. You can do this on your Mac using the Preview app, no additional third party apps required.
Along with your signature, you can use your initials to sign documents and also manage multiple signatures using Preview. Whether it’s a PDF file or a document in image format, this is how you sign in Preview.
Open your document in preview
First, select the document or image you want to sign. There are many ways to do this. For example, you can find a document saved on your desktop or locate the document in Finder.
Then hold down the Control key on your keyboard and click on the document. In the context menu, move the cursor to “Open With” and choose “Preview” from the pop-up menu.
Access the signatures in preview
With your document in Preview, you can use any saved signatures you have or create a new one.
RELATED: How to sign PDF files on iPhone, iPad and Mac
To open your signatures, do one of the following:
method one: Select Tools > Annotate > Signature from the menu bar. In the pop-up menu, you will see the signatures you have saved and you can select one to insert it.
Alternatively, choose “Manage Signatures” to create a new one that opens the Markup tool directly to the signature options described below.
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method two: Click the Markup icon on the Preview toolbar (it looks like a pen with a circle around it). If the toolbar is condensed, select the double arrows on the right and then select “Markup”.
Go to the Markup toolbar and select the Sign button. If you have saved signatures, you’ll see them in the dropdown menu, along with the option to create a signature.
Choose a signature or click “Create Signature” and follow the steps below.
Create a signature in the preview app
You can create a signature in Preview using your trackpad, your Mac’s camera, or your iPhone or iPad. Review the process for each to see which method you prefer.
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Use your touchpad
Choose “Trackpad” in the popup window. Select the place that shows “Click here to start” and then draw your signature or initials on your touchpad with your finger. When you’re done, press any key on your keyboard.
If you don’t like the signature, click “Clear” and try again. When you’re happy with it, you can optionally choose a Description from the dropdown box.
This allows you to label the signature with Full Name, Name, Initials, or another option. You can also choose “Custom” and enter the text you want.
When finished, select “Done” to save the signature. Then use the Sign button on the toolbar to insert the signature you just created.
use your camera
Signing your name legibly on your trackpad can be a bit of a challenge. Another option to consider is using your Mac’s camera.
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Sign your name on a white piece of paper and select “Camera” in the pop-up window. Hold the paper in front of your Mac’s camera so your signature is level with (or close to) the line on the window frame.
You will then see your signature appear in that window. If you want to redo it, select “Delete” and repeat the process until you are satisfied with it. Then optionally select a Description and click “Done” when finished.
Use the Sign button on the toolbar to insert your new signature into the document.
Use your iPhone or iPad
One more way to create a signature in Preview is to use your synced iPhone or iPad. This is a good method if you find it easier to write on your iPhone screen or if you have an Apple Pencil to use with your iPad.
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Choose “iPhone or iPad” in the popup, and optionally add a description before you begin. Click “Select Device” and choose the one you want from the list.
Take your device and write your signature in the window that appears on it. You’ll also see the signature display in your Mac window as you create it.
To redo the signature, select “Erase” on your mobile device or Mac and try again. Then select “Done” on either device when finished.
Finally, use the Sign button on the toolbar to choose and insert the signature you just captured.
Advice: To delete a signature saved in Preview, hover over it and then click the “X” to the right.
Set your signature on the document
After inserting your signature or initials, a text box will appear. If you need to make your signature larger or smaller, drag a corner of the signature box to resize it.
To move the signature, select the text box and then drag and drop it where you want.
When you’re done, you can save the signed document and print or email it as needed.
Signing a document in Preview on Mac is easy. Since you can create more than one, you can save your full name, first name or nickname, and initials. Then insert the one you need into your document.