HomeTechnologyNewsHow to Create a Photo Album in Microsoft PowerPoint

How to Create a Photo Album in Microsoft PowerPoint

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Slideshows are great for more than just business-related presentations. You can use Microsoft PowerPoint to create a photo album and add music or visual effects for a memorable show.

For personal presentations of special occasions like weddings and anniversaries or even slideshows for organizations where the main focus is images, let’s see how to create a photo album in PowerPoint.

Note: As of this writing in June 2022, the photo album feature is only available in PowerPoint on Windows.

Set up a photo album in PowerPoint

Open PowerPoint and create a blank presentation or use an existing one. When you create the photo album, PowerPoint automatically places it in a new slide show.

Go to the Insert tab, select Photo Album > New Photo Album in the Images section of the ribbon.

New photo album in the Insert tab

When the Photo Album window opens, start by adding the photos you want to use. On the left, under Insert Image From, click “File/Disk.”

File, Disc button to insert photos

You can select one photo at a time or several by using Ctrl while clicking each one. Press “Insert” and those photos will appear in the Pictures in Album box in the Photo Album window. Continue the same process until you’ve added all the photos you want.

List of photos in the album

You can rearrange the order of the images by selecting one and then using the up and down arrows below the “Images in Album” box. You can also use Remove to remove a photo you’ve added.

Up, Down and Remove Buttons

If you want to add a text slide to the photo album, click “New Text Box” on the left. You can then use the up and down arrows to position this slide where you want. You can also include more text slides. You’ll add the text to these slides once you create the presentation.

Added text box to photo album

Edit the photos

You have a few options to edit or correct photos in your album. For a unique look, you can use black and white for all images. Check the box to the left under Image Options for All Black and White Images.

RELATED: How to Crop a Picture in Microsoft PowerPoint

Check the box to make all photos black and white

If you want to keep your photos as they are but make some slight adjustments, you can do that too. Select a photo from the list by checking the box. On the right, below the photo preview, you have buttons to rotate the image, adjust the contrast, and increase or decrease the brightness.

Photo editing buttons below the preview

Personalize the photo album

One more piece to setting up your photo album is choosing the layout. At the bottom of the Photo Album window, use the Image Layout drop-down box to select the layout you want. You can use Fit to Slide or choose one, two or four images per slide with or without titles.

Photo Album Layout Options in PowerPoint

When you choose a one-, two-, or four-image layout, you’ll see which photos are grouped together indicated by numbers in the Images in album box. Again, you can use the up and down arrows to rearrange them.

Photos grouped by layout

If you select a layout other than Fit to Slide, you can add a frame to the images. Use the Frame Shape drop-down box for options such as a rectangle, rounded rectangle, or soft edge frame.

photo frame options

Another feature you can use if you don’t fit your photos on the slides is captions. Check the box to the left under Image Options for captions under all photos. This then inserts a text box on each slide below the image with the name of the photo. You can keep that caption or edit it to something more descriptive.

RELATED: How to Add Picture Captions in Microsoft PowerPoint

Check the box to add subtitles

If you have a theme on your computer that you would like to use, press “Browse”, choose the theme and click “Select”.

Theme added to a photo album

Create or edit the photo album

When you’re done setting up the photo album, click “Create” and you’ll see your new slideshow.

Photo Album Presentation in PowerPoint

You can then add the text for the captions, titles, or text slides if you selected these options. You can also choose a Design Idea on the right, apply transitions or animations, or add music if you like.

RELATED: How to Add Music to Your PowerPoint Presentation

Save your slideshow as you normally would. Then if you want to make changes to the photo album, go to Insert > Photo Album > Edit Photo Album.

Edit photo album in the Insert tab

Make your edits and click “Update” to apply your changes.

Update button to edit an album

You can create a photo slideshow from scratch in PowerPoint. But the photo album feature makes creating that memorable slideshow much easier and with a consistent look.

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