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How to set up an out of office reply in Outlook for the web

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Out-of-office replies are a convenient way to let others know that you’re away and can’t reply to their message. If you’re using Outlook on the web, you can set up an automatic reply in just minutes.

Just like in the desktop version of Outlook, the Out of Office feature in Outlook.com allows you to send the reply automatically over a period of time or only when you enable the feature, giving you flexibility.

Create an out of office in Outlook for the web

Visit Outlook.com, sign in, and click the gear icon in the top right. At the bottom of the sidebar that appears, select “See all Outlook settings.”

In the pop-up window, select “Mail” on the far left, then “Automatic Replies” on the right.

On the Mail tab of Outlook.com, look for the Automatic Replies option.

Enable the switch at the top to Turn on Auto Replies to activate the feature.

Turn on automatic replies in Outlook

If you want to use a time period, check the Send responses only for a time period box. Then enter the start and end dates and times. If you choose not to use a time period, you can turn off replies when you return by turning off the switch at the top.

Time period for automatic replies in Outlook

If you enable the time period feature, you will see additional options. These help you with your Outlook calendar events during your time out of the office. Optionally, check the boxes to lock your calendar, automatically decline new invitations, and cancel meetings during that time.

Outlook calendar options for out of office

RELATED: How to accept a previously declined event in Microsoft Outlook

Enter your message in the box at the bottom. You can then use the toolbar in the editor to format the font, align the text, include a link, and more.

Message box for automatic replies in Outlook

Optionally, check the box at the bottom to only send replies to your contacts only. Select “Save” when done and use the X in the top right to close the window.

Letting others know you are out of the office is polite for both business and personal emails. Since it’s so easy to do in Outlook for the web, why not?

For more information, learn how to set up an out of office message in Apple Mail or use automatic replies in Gmail when you’re away.

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