HomeTechnologyNewsHow to track projects and reviews in Google Docs with table templates

How to track projects and reviews in Google Docs with table templates

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Using Google Docs, you can add a table to organize information in an orderly way so you can share it with your business or audience. To speed up the creation process, try a table template instead.

A table is a great tool for structuring data, but what makes it even better is when the table is created for you. All you have to do is enter your own details. In Google Docs, you can use table templates for products, reviews, projects, and content.

Table templates available in Google Docs

As of May 2022, there are four table templates in Google Docs. Although these templates include preset fields, you can easily customize them to suit your needs, as described below.

Here are the templates and their fields:

  • product roadmap: Project, Status, Related Files and Notes
  • review tracker: reviewer, status and notes
  • project assets: file, description and status
  • Start the content crawler: type, description, publication date, published, point of sale and link to the content

Table templates in Google Docs

Insert a table template

Place the cursor in your document where you want to insert the table template. Go to Insert > Table from the menu, go to Table Templates and select one from the popup menu.

Insert a table template in Google Docs

Currently, you can also access these templates from the Insert > Building Blocks pop-up menu.

Table templates in the Insert menu, Building Blocks

Use the table template

If you’re familiar with using tables in Google Docs, you’ll know how to handle them, add rows, delete columns, and the like. These templates work the same way.

Advice: You can quickly move through cells to enter your data from left to right, top to bottom, using the Tab key.

Work with rows and columns

The easiest way to add another row is to go to the last cell in the table. This is the cell in the lower right corner. Then press the Tab key. This inserts a new automatically formatted row for the table.

You can also do the following:

Add a row or column: Hover over the left side of a row or column header and click the plus sign on the floating toolbar.

Insert a row and a column of the table

Delete a row or column: Right-click the row or column you want to delete, and select “Delete Row” or “Delete Column” from the menu.

Rearrange a row or column: Hover over the left side of a row or over a column heading. Select the grid icon on the floating toolbar and drag the row or column where you want.

order the table: Right-click the column you want to sort by, move to Sort Table and choose “Sort Ascending” or “Sort Descending” from the pop-up menu.

Delete a row or column and table sort options

Customize dropdown lists

Dropdowns in table templates are very useful for adding states. Simply select one from the list. But you can also customize these lists for states that make the most sense to you if needed.

RELATED: How to add or edit a dropdown list in Google Sheets

Each dropdown list uses a template, and the list in each field of a single table uses that same template. This means that you will have the option to change just one or all of the lists in the table.

Click the dropdown list and choose “Add/Edit Options” at the bottom.

Edit dropdown list in Google Docs

In the Dropdown Options window, make your changes. You can edit an item, change a color, add an item using New Option, remove an item, or rearrange items using drag and drop.

Added dropdown list item

When you’re done, click “Save.”

As mentioned, since you’re using the dropdown on other fields in the table, you’ll see a popup reminding you. Then choose “This instance only” to change just that particular list or “Apply to all” to change them all.

Apply to all dropdowns

If you prefer to create your own dropdown list to use in your table, check out our tutorial for creating and customizing a dropdown list in Google Docs.

These templates in Google Docs give you quick and easy ways to use tables and organize your data nicely. For more information, check out how to create a table of contents in Google Docs as well.

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