To print a PowerPoint with notes in Windows, click File > Print and “Annotation Pages” in the Layout drop-down box. Then select “Print.” On Mac, go to File > Print. In the Layout dropdown box, choose “Notes” and then “Print” to finish.
Want a hard copy of your PowerPoint slide deck that includes speaker notes? You may want a physical copy to review on your own or with others. We’ll show you how to print your PowerPoint with notes attached.
How to Add Notes to PowerPoint
As a review, you can add speaker notes to PowerPoint to help you with your presentation. Your audience won’t see these notes during the show, so it’s helpful to include your talking points or additional details you want to share to expand on your slides.
RELATED: How to Use Speaker Notes in PowerPoint
You can easily add speaker notes to your slides in PowerPoint on Windows or Mac in one of three ways.
- Click the Notes button in the status bar at the bottom of the PowerPoint window.
- Drag up from the area below the slide near the bottom of the window.
- Go to the View tab and select “Notes” in the Show section of the ribbon.
Then write your text in the Notes section below the slide. You can use the font formatting tools on the Home tab to bold or color your text, add bullets, or change the font size.
How to print slides with notes in Windows
Open your PowerPoint presentation and go to File > Print. In the Layout dropdown box below the Slides text box, select “Note Pages.”
You’ll see the preview on the right with the slide at the top of the page and your notes below it. You can use the arrows at the bottom to review each page if you wish. This is a good way to see if there are any missing speaker notes on any slides.
Adjust any other printing options, such as the printer you want to use, the slides you want to print, and the color. Then click “Print” when you’re ready.
Print PowerPoint with Notes on Mac
Open your slideshow in PowerPoint on Mac and go to File > Print. When the print window opens, select “Show Details” at the bottom left if you see a summary view of the print options.
On the right side, under Paper Size, you will see a dropdown box. Make sure “PowerPoint” is selected here. Next to Slides, choose the slides you want to print.
Click the Layout dropdown box and choose “Notes.”
On the left, you’ll see the print preview showing the slide at the top of the page and the notes below it. You can use the arrows at the top to preview each page if you like.
Set any other print options you want and click “Print” when you’re done.
RELATED: How to Print Only Speaker Notes for a PowerPoint Presentation
Printing a PowerPoint with notes is worth a few minutes if you want to review the presentation on paper. If you’re wondering how to print notes in PowerPoint without the slides, check out our tutorial.